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Assign Someone Else to Schedule Zoom Meetings On Your Behalf

From Swarthmore Knowledge Base

Zoom allows you to grant scheduling privileges to other users so they can schedule meetings for you.

Scheduling privilege is designed so:

  • You can assign a user or multiple users with a Swarthmore ID to schedule meetings on your behalf.
  • You can also schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege.
  • Users with scheduling privilege on your account will be able to manage and act as an Alternative Host for all meetings.

ℹ️ Info

Note: Both you and the assigned scheduler must have a Licensed user account. If you need a Licensed account setup please contact Classroom and Conferencing Technologies at support@swarthmore.edu

Set scheduling privilege

  1. Log in to Zoom at https://swarthmore.zoom.us. Go to your Settings tab. Under Meeting, scroll down to Other at the bottom of the page and find “Schedule Privilege”. Select “Add” next to "Assign Scheduling Privilege to"
    The Zoom Schedule Privilege tab, with options to Assign scheduling privilege to....followed by an Add button.
  2. Next you’ll be asked to type in the email address of the assigned scheduler(s)
    A Users field, where an email or username and can be entered, followed by a checkbox labeled Can Manage My Private Events.
  3. The person who can schedule for you would do the following:
    • Go to the Zoom client (desktop application)
    • Logout and re-login again (one time only)
    • Click on schedule and select who to schedule for
      Zoom scheduling settings with the Schedule For dropdown menu expanded showing options to schedule for yourself or another user

Additional Help

If you need more help setting up scheduling privileges please contact Classroom and Conferencing Technologies at support@swarthmore.edu

Zoom Help Pages

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