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Restricting access to Swarthmore only

From Swarthmore Knowledge Base

Documents

  1. Open the doc in Google Drive.
  2. Click the blue "Share" button in the upper-righthand corner of the page.
  3. From there, find “General Access” in the lower-lefthand corner and select the downward arrow.A screenshot of the Sharing window in Google Docs, with a red arrow pointing at the dropdown button under General Access
  4. Within the resulting dropdown window, you should see multiple options for access status.
  5. To limit access to Swarthmore users only, choose "Swarthmore.edu". When the link is clicked on from the web page it will prompt the user to log in using their Swarthmore credentials. A screenshot of the access dropdown menu in the Sharing window, with the Swarthmore.edu option highlighted
  6. Choose “Copy link” to add it to your clipboard. Then, click "Done" to save your changes.

Forms

To restrict forms to Swarthmore only:

  • Open your form and select “Settings” from the menu above your title.
  • Make sure "Restrict to users in Swarthmore.edu…" is checked Screenshot of the Settings page for a Google form. Highlighted in red is the option Restrict to users in Swarthmore.edu and its trusted organizations.
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