Managing Directory Data

Directory Data

Directory data is managed within Workday.

If you have questions or concerns about your name, contact the appropriate data steward:

• Student names (including suffixes) are maintained by Registrar’s Office: registrar@swarthmore.edu
• Faculty names (including suffixes) are maintained by the Provost’s Office: provost@swarthmore.edu
• Staff names (including suffixes) are maintained by Human Resources: hris@swarthmore.edu

Updating Your Legal Name

Your legal name forms the basis of how your name will appear by default in both the College website's Campus Directory and the searchable email address lookup in Gmail.

Change/Edit Legal Name Instructions in Workday

Your request will be routed to a designated approver for review

Updating Your Preferred Name

Your Preferred Name is the name you would like others within the organization to use when referring to you. Your preferred name may appear in places such as your Workday Profile, Campus Directory, and College website.

Campus Directory: The preferred name will appear in addition to your legal first name. For example: Robert (Bob) Smith.

College website: The preferred name will appear instead of your legal first name. For example: Bob Smith.

Edit Preferred Name Instructions in Workday

Updating Pronouns

Follow the instructions for editing preferred name above, but go to the "Personal Information" tab instead of the "Names" tab.

Setting Directory Display Preferences

Follow the instructions for editing preferred name above, but go to the "Additional Data" tab instead of the "Names" tab.

Here you can control whether the following information is displayed in the College Directory:

• Pronoun
• Phone Number
• Grad Year (employees only)
• Leave Status (employees only)
• Photo
• Building (employees only)
• Room Number (employees only)