Calendar Frequently Asked Questions (FAQs)
Google Calendar Visual Reference Guide
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Sharing Your Calendar
You can share your calendar with family and friends. (Link to Google Documentation) Here are a couple of examples of what you can do with sharing:
- Share your main calendar with someone so they can see your schedule.
- Create a new calendar that multiple people can edit, like a "Hiking" calendar that everyone in a hiking group adds events to.
When you add someone to your calendar, you can decide how they see your events and whether they can also make changes like adding or editing events.
Invite People to Your Event
You can add anyone with an email address to your event, even if they don't have Google Calendar (Link to Google Documentation)
Manage Multiple Calendars
If you need to directly manage people's calendars, see the document below. In that guide, you will learn about setting up delegated Google calendars, common Google Calendar tasks, tips and tricks to improve efficiency, and recommended Google Calendar Labs for administrative assistants.
Google Calendar for Administrative Assistants (Managers of Multiple Calendars)
View Managed Calendars
Managed Calendars are not associated with a person but are used by departments for various reasons. To view a Managed Calendar follow these steps:
- Click on the down arrow next to "Other Calendars"
- Browse Interesting Calendars
- Click the "more" tab
- Click "Resources for Swarthmore.edu" and subscribe to the calendar.
If you would like to hide a calendar that has been shared with you select the colored box next to the calendar name. To view a calendar shared with you click on the calendar name.
Log into Google Calendar in any web browser, then open a new tab and visit https://www.google.com/calendar/iphoneselect and you'll see all of the calendars you own and ones that are shared with you. Check the calendar you want to see then refresh your calendar. If you'd like more information here is a link to the full set of instructions.