Jump to content

"Fast Five" Essentials to Preparing Materials: Difference between revisions

From Swarthmore Knowledge Base
← Older edit
VisualWikitext
Clarsen3 (talk | contribs)
itsstaff
138 edits
Some content wasn't inside expanders that should have been. Also edited/cleaned up some cards.
 
(13 intermediate revisions by 3 users not shown)
Line 1: Line 1:
Most employees and students can take advantage of these tools in order to create materials for all constituents—employees, alumni, and students—to work and learn with confidence.
Swarthmore employees and students can take advantage of these tools in order to create materials that all can use to work and learn with confidence.


'''Table of Contents'''
''Select the link to be taken directly to that section of the article.''
__TOC__
<span id="in-program-styles"></span>
== In-program Styles ==
== In-program Styles ==
 
<div class="mw-collapsible mw-collapsed">
'''Use in-program styles to create structure'''
<div class="mw-collapsible-content">
Using appropriate headings in the appropriate order in your current program is necessary. They add structure and create consistency in documents and allow screen readers to easily—audibly—scan the information. Additionally, authors can easily create such things as a [https://support.microsoft.com/en-us/office/insert-a-table-of-contents-882e8564-0edb-435e-84b5-1d8552ccf0c0 Table of Contents] or [https://support.microsoft.com/en-us/office/use-the-navigation-pane-in-word-394787be-bca7-459b-894e-3f8511515e55 view an Outline].
Using appropriate headings in the appropriate order in your current program is necessary. They add structure and create consistency in documents and allow screen readers to easily—audibly—scan the information. Additionally, authors can easily create such things as a [https://support.microsoft.com/en-us/office/insert-a-table-of-contents-882e8564-0edb-435e-84b5-1d8552ccf0c0 Table of Contents] or [https://support.microsoft.com/en-us/office/use-the-navigation-pane-in-word-394787be-bca7-459b-894e-3f8511515e55 view an Outline].
 
{{Card
<div class="ac-multiexcerpt-macro">
| variant = warning
 
| title = Title or Subtitle
<!-- &lt;ac:structured-macro ac:name=&quot;multiexcerpt-macro&quot; ac:schema-version=&quot;1&quot; data-layout=&quot;default&quot; ac:local-id=&quot;e1e3c71c-9c06-446c-a26e-7e3dcd1b2eaa&quot; ac:macro-id=&quot;41f2c5ad-a8d1-4609-956e-96617b9522f7&quot;&gt; &lt;ac:parameter ac:name=&quot;hidden&quot;&gt;false&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;name&quot;&gt;Title or subtitle&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;fallback&quot;&gt;false&lt;/ac:parameter&gt; &lt;ac:rich-text-body&gt;{{Warning
| content = It is an extremely rare instance that you will use the styles "Title" or "Subtitle" found in the Styles Gallery. If you have questions, please reach out to accessibility@swarthmore.edu.
|body =  
&lt;p&gt;&lt;strong&gt;Title or Subtitle&lt;/strong&gt;&lt;/p&gt;&lt;p&gt;It is an &lt;em&gt;&lt;strong&gt;extremely &lt;/strong&gt;&lt;/em&gt;rare instance that you will use the style &quot;Title&quot; or &quot;Subtitle&quot; found in the Styles Gallery, Pane, or Pulldown. If you have questions, please reach out to &lt;a href=&quot;mailto:accessibility@swarthmore.edu&quot;&gt;accessibility@swarthmore.edu&lt;/a&gt;.&lt;/p&gt;}}
&lt;/ac:rich-text-body&gt; &lt;/ac:structured-macro&gt; -->[[Category:Broken_macro/multiexcerpt-macro]]
 
</div>
{{ExpandStart
|title = Use in-program styles to create structure
|breakoutWidth = 1800
|macro_uuid = b4fbab0d-ed77-403a-ad6f-8d02a9122251
|name = Exporting Google to PDF is not accessible
|templateData = eJyLjgUAARUAuQ==
|page = [[Confluence----1---Creating_PDFs|Confluence----1---Creating PDFs]][[Category:Broken_page_link]]
|addpanel = false
}}
}}
<span id="apple"></span>
=== Apple ===
=== Apple ===


Line 39: Line 18:
* [https://support.apple.com/guide/pages/intro-to-paragraph-styles-tanaa39b0aa3/mac Intro to paragraph styles in Pages | Mac help].
* [https://support.apple.com/guide/pages/intro-to-paragraph-styles-tanaa39b0aa3/mac Intro to paragraph styles in Pages | Mac help].


<span id="google"></span>
=== Google ===
=== Google ===


* [https://support.google.com/docs/answer/116338?hl=en-GB&ref_topic=1361461 Docs]
* [https://support.google.com/docs/answer/116338?hl=en-GB&ref_topic=1361461 Docs]
** Our KB article: [[ALLY:Google_Docs_Changing_The_Look_of_Headings_and_Paragraphs|Google Docs: Changing The Look of Headings and Paragraphs]]
** Our KB article: [[Change the Look of Headings and Paragraphs in Google Docs]]
** Google's Support page: [https://support.google.com/docs/answer/116338?hl=en&ref_topic=1361461 Add a title, heading, or table of contents to a document]
** Google's Support page: [https://support.google.com/docs/answer/116338?hl=en&ref_topic=1361461 Add a title, heading, or table of contents to a document]


<div class="ac-multiexcerpt-include-macro">
<!-- &lt;ac:structured-macro ac:name=&quot;multiexcerpt-include-macro&quot; ac:schema-version=&quot;1&quot; ac:local-id=&quot;feff22fe-90ff-4960-b096-b2c9cd3fa581&quot; ac:macro-id=&quot;457f9ba5-b149-45e9-9334-9381959a1540&quot;&gt; &lt;ac:parameter ac:name=&quot;macro_uuid&quot;&gt;b4fbab0d-ed77-403a-ad6f-8d02a9122251&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;name&quot;&gt;Exporting Google to PDF is not accessible&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;templateData&quot;&gt;eJyLjgUAARUAuQ==&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;page&quot;&gt;[[Confluence----1---Creating_PDFs|Confluence----1---Creating PDFs]][[Category:Broken_page_link]]&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;addpanel&quot;&gt;false&lt;/ac:parameter&gt; &lt;/ac:structured-macro&gt; -->[[Category:Broken_macro/multiexcerpt-include-macro]]
</div>
* [https://support.google.com/docs/answer/46973?hl=en&ref_topic=1361470 Sheets]
* [https://support.google.com/docs/answer/46973?hl=en&ref_topic=1361470 Sheets]
* [https://support.google.com/sites/answer/7529116?hl=en&ref_topic=7184581&sjid=13385373985229223832-NA Sites]
* [https://support.google.com/sites/answer/7529116?hl=en&ref_topic=7184581&sjid=13385373985229223832-NA Sites]
* [https://support.google.com/docs/answer/1705254?hl=en&ref_topic=19434 Slides]
* [https://support.google.com/docs/answer/1705254?hl=en&ref_topic=19434 Slides]


<span id="html"></span>
=== HTML ===
=== HTML ===


In '''HTML''', titles should exist within the <code>&lt;title&gt;</code> tag. There should only be one, and it should also be somehow related—and maybe even exactly the same—as the <code>&lt;h1&gt;</code>. Use headings to establish structure.
In HTML, titles should exist within the <code><title></code> tag. There should only be one, and it should also be somehow related—and maybe even exactly the same—as the <code><nowiki><h1></nowiki></code> Use headings to establish structure.  


https://swatkb.atlassian.net/wiki/spaces/SW/pages/edit-v2/20775084
[[Best Practices: Webpage Creation]]
 
<span id="latex"></span>
=== LaTeX ===
=== LaTeX ===


Line 78: Line 48:
* [https://www.google.com/url?q=https://www.danwjoyce.com/data-blog/2018/2/20/latex-to-html-via-pandoc&sa=D&source=calendar&ust=1713881518206800&usg=AOvVaw3YyfyXv14fDNBY0tO5Umux LaTeX to HTML via PANDOC | Dan W. Joyce]
* [https://www.google.com/url?q=https://www.danwjoyce.com/data-blog/2018/2/20/latex-to-html-via-pandoc&sa=D&source=calendar&ust=1713881518206800&usg=AOvVaw3YyfyXv14fDNBY0tO5Umux LaTeX to HTML via PANDOC | Dan W. Joyce]


<span id="markdown"></span>
=== Markdown ===
=== Markdown ===


In '''Markdown''', your title exists after a singular hashtag, <code># Title</code>. Hashtags give markdown structure. The relationship between Markdown and HTML shows us that <code>&lt;h1&gt;</code> and <code>&lt;title&gt;</code> are often the similar or the same.
In '''Markdown''', your title exists after a singular hashtag, <code># Title</code>. Hashtags give markdown structure. The relationship between Markdown and HTML shows us that <code><nowiki><h1></nowiki></code> and <code><title></code> are often the similar or the same.
 
* [https://www.smashingmagazine.com/2021/09/improving-accessibility-of-markdown/ Improving the accessibility of your markdown | Smashing Magazine]
* [https://www.smashingmagazine.com/2021/09/improving-accessibility-of-markdown/ Improving the accessibility of your markdown | Smashing Magazine]
* [https://bookdown.org/yihui/rmarkdown-cookbook/html-accessibility.html 7.14 Improve accessibility of HTML pages | R Markdown Cookbook]
* [https://bookdown.org/yihui/rmarkdown-cookbook/html-accessibility.html 7.14 Improve accessibility of HTML pages | R Markdown Cookbook]
 
{{Card
{{Note
| variant = info
|body =  
| title = HTML, LaTeX, and Markdown to PDF
 
| content = It is not accessible to move .tex, .mdz, and .html files to PDF. If you give folks the source document, they can render or convert it to whatever preferred file format they'd like to read from.
 
'''HTML, LaTeX, and Markdown to PDF'''
 
It is not accessible to move .tex, .mdz, and .html files to PDF. If you give folks the source document, they can render or convert it to whatever preferred file extension they'd like to read from.
 
}}
}}
<span id="microsoft"></span>
=== Microsoft ===
=== Microsoft ===


Line 103: Line 63:
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 PowerPoint]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 PowerPoint]
* Word
* Word
** Our KB article: [[ALLY:Using_Word's_Style_Gallery_to_Create_Structure_in_Your_Document|Using Word's Style Gallery to Create Structure in Your Document]].
** Our KB article: [[Using Word's Style Gallery to Create Structure in Your Document|Using Word's Style Gallery to Create Structure in Your Document]]
** Microsoft's Support page: [https://support.microsoft.com/en-us/office/make-your-word-documents-accessible-to-people-with-disabilities-d9bf3683-87ac-47ea-b91a-78dcacb3c66d Make your Word documents accessible to people with disabilities].
** Microsoft's Support page: [https://support.microsoft.com/en-us/office/make-your-word-documents-accessible-to-people-with-disabilities-d9bf3683-87ac-47ea-b91a-78dcacb3c66d Make your Word documents accessible to people with disabilities]
** Our KB article: [[ALLY:Using_Word's_Properties_to_flow_into_a_more_accessible_PDF|Using Word's Properties to flow into a more accessible PDF]].
** Our KB article: [[Using Word's Properties to flow into a more accessible PDF|Using Word's Properties to flow into a more accessible PDF]]


<span id="moodle"></span>
=== Moodle ===
=== Moodle ===


<span id="atto-editor"></span>
==== Atto Editor ====
==== Atto Editor ====


Line 116: Line 74:
* Moodle's [https://docs.moodle.org/402/en/Atto_editor Atto Editor documentation].
* Moodle's [https://docs.moodle.org/402/en/Atto_editor Atto Editor documentation].


<span id="tinymce-editor"></span>
==== [https://docs.moodle.org/402/en/TinyMCE_editor TinyMCE Editor] ====
==== [https://docs.moodle.org/402/en/TinyMCE_editor TinyMCE Editor] ====


{{ExpandEnd}}


<div class="ac-multiexcerpt-macro">
{{Card
 
| variant = warning
<!-- &lt;ac:structured-macro ac:name=&quot;multiexcerpt-macro&quot; ac:schema-version=&quot;1&quot; data-layout=&quot;default&quot; ac:local-id=&quot;4e3f7dcb-688b-4a7a-9914-7f864c2adc24&quot; ac:macro-id=&quot;552b18f7-9b01-4240-b65b-f37906a60b27&quot;&gt; &lt;ac:parameter ac:name=&quot;hidden&quot;&gt;false&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;name&quot;&gt;Heading 1&lt;/ac:parameter&gt; &lt;ac:parameter ac:name=&quot;fallback&quot;&gt;false&lt;/ac:parameter&gt; &lt;ac:rich-text-body&gt;{{Warning
| title = Heading 1
|body =  
| content = Heading 1 should only be used once in a document or webpage.  
&lt;p&gt;&lt;strong&gt;Heading 1&lt;/strong&gt;&lt;/p&gt;&lt;p&gt;You will only ever use Heading 1 or &lt;code&gt;&amp;lt;h1&amp;gt;&lt;/code&gt; once in your materials. &lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;In Microsoft Office, Heading 1 will usually coincide with &quot;Title&quot; in the document’s metadata. &lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;In HTML, &lt;code&gt;&amp;lt;h1&amp;gt;&lt;/code&gt; and &lt;code&gt;&amp;lt;title&amp;gt;&lt;/code&gt; often have some kind of relationship.&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;If you have questions, please reach out to &lt;a href=&quot;mailto:accessibility@swarthmore.edu&quot;&gt;accessibility@swarthmore.edu&lt;/a&gt;.&lt;/p&gt;}}
Heading 1 may have the same text as the document or webpage's metadata title.
&lt;/ac:rich-text-body&gt; &lt;/ac:structured-macro&gt; -->[[Category:Broken_macro/multiexcerpt-macro]]
}}


[https://youtu.be/0xAv1l04aJI?si=zDevmiYLH1okRUaz <nowiki>Screen Reader Demo With Headings [YouTube]</nowiki>]
</div>
</div>
</div>
[https://youtu.be/0xAv1l04aJI?si=zDevmiYLH1okRUaz Screen Reader Demo With Headings [YouTube]]
<span id="convey-meaning-with-words"></span>
== Convey Meaning with Words ==
== Convey Meaning with Words ==


{{ExpandStart
<div class="mw-collapsible mw-collapsed">
|title = How to use words to convey meaning...
'''How to use words to convey meaning'''
|breakoutWidth = 1800
<div class="mw-collapsible-content">
}}
 
<span id="links"></span>
=== Links ===
=== Links ===


When providing a link somewhere within your text, be sure to provide context. Screen readers provide users the opportunity to scroll through links, so links such as &quot;click here&quot; and &quot;more&quot; do not make sense to screen readers. You can see examples below:
When providing a link somewhere within your text, be sure to provide context. Screen readers provide users the opportunity to scroll through links, so links such as "click here" and "more" do not make sense to screen readers. You can see examples below:


* Deque University accessibility tips article: [https://dequeuniversity.com/tips/link-text Use link text that makes sense when read out of context]
* Deque University accessibility tips article: [https://dequeuniversity.com/tips/link-text Use link text that makes sense when read out of context]
* WebAIM's article: [https://webaim.org/techniques/hypertext/link_text Links and Hypertext: Link Text and Appearance] 
* WebAIM's article: [https://webaim.org/techniques/hypertext/link_text Links and Hypertext: Link Text and Appearance]


<span id="color"></span>
=== Color ===
=== Color ===


Sometimes the text needs to stand out. Ask a question as to how one might do that. Color is not read aloud, so consider also calling attention to important text with words. For instance:
Sometimes the text needs to stand out. Ask a question as to how one might do that. Color is not read aloud, so consider also calling attention to important text with words. For instance:


* '''''<span style="color: rgb(0,0,255);">Important</span>'''''<span style="color: rgb(0,0,255);">:</span> <span style="color: rgb(0,0,255);">Paper due on April 15th. All late papers will be deducted one grade per day late.</span>
* '''''Important''''': Paper due on April 15th. All late papers will be deducted one grade per day late.
* '''<span style="color: rgb(153,51,0);">Note</span>'''<span style="color: rgb(153,51,0);">: All applicants must sign on line 11 and line 15 in order to have their pay direct deposited.</span>
* '''Note''': All applicants must sign on line 11 and line 15 in order to have their pay direct deposited.
* <span style="color: rgb(0,51,0);">Urgent: Pay attention to all directions before handing in this form.</span>
* Urgent: Pay attention to all directions before handing in this form.


When using color, always consider the contrast between the background and the text. Use [https://webaim.org/resources/contrastchecker/ WebAIM's Contrast Checker] or [https://www.siegemedia.com/contrast-ratio Lea Verou's Contrast Ratio Checker] to ensure all users who have sight can see the information.
When using color, always consider the contrast between the background and the text. Use [https://webaim.org/resources/contrastchecker/ WebAIM's Contrast Checker] or [https://www.siegemedia.com/contrast-ratio Lea Verou's Contrast Ratio Checker] to ensure all users who have sight can see the information.


<span id="alt-text-captions-image-descriptions-etc."></span>
=== Alt Text, Captions, Image Descriptions, etc. ===
=== Alt-Text, Captions, Image Descriptions, etc. ===


When someone is accessing material with a screen reader, they may not see an image. They will not know the content of an image unless there is some sort of descriptive text in the form of alternative text (commonly referred to as &quot;alt-text&quot;), a caption, an image description, or other form of text that their screen reader has access to. Providing this is necessary for all users to understand the meaning of the material and why an image is being included.
When someone is accessing material with a screen reader, they may not see an image. They will not know the content of an image unless there is some sort of descriptive text in the form of alternative text (commonly referred to as "alt text"), a caption, an image description, or other form of text that their screen reader has access to. Providing this is necessary for all users to understand the meaning of the material and why an image is being included.


A best practice is to include a description somewhere in the text so that everyone can see it. This can be very difficult to do. Below are a few resources we have found to be useful:
A best practice is to include a description somewhere in the text so that everyone can see it. This can be very difficult to do. Below are a few resources we have found to be useful:
Line 169: Line 119:
* Bojana Coklyat and Shannon Finnegan developed [https://alt-text-as-poetry.net/ Alt Text as Poetry], a website and workshop dedicated to helping everyone understand how important alt-text is and also how to develop it. [https://shannonfinnegan.com/alt-text-as-poetry From Shannon's website:]
* Bojana Coklyat and Shannon Finnegan developed [https://alt-text-as-poetry.net/ Alt Text as Poetry], a website and workshop dedicated to helping everyone understand how important alt-text is and also how to develop it. [https://shannonfinnegan.com/alt-text-as-poetry From Shannon's website:]


<blockquote>&quot;This project reframes alt text as a type of poetry and creates opportunities to practice writing it.&quot;
<blockquote>
"This project reframes alt text as a type of poetry and creates opportunities to practice writing it."
</blockquote>
</blockquote>
* Benetech's [https://poet.diagramcenter.org/index.html Diagram Center Poet Training Tool] teaches you when and how to describe images, and lets you practice.
* Benetech's [https://poet.diagramcenter.org/index.html Diagram Center Poet Training Tool] teaches you when and how to describe images, and lets you practice.
</div>
</div>


{{ExpandEnd}}
<span id="in-program-accessibility-checkers"></span>
== In-program Accessibility Checkers ==
== In-program Accessibility Checkers ==


{{ExpandStart
<div class="mw-collapsible mw-collapsed">
|title = Use in-program accessibility checkers to find and fix
'''Use in-program accessibility checkers to find and fix'''
|breakoutWidth = 1800
<div class="mw-collapsible-content">
}}
 
<span id="adobe-accessibility-checker"></span>
=== [https://helpx.adobe.com/acrobat/using/create-verify-pdf-accessibility.html Adobe Accessibility Checker] ===
=== [https://helpx.adobe.com/acrobat/using/create-verify-pdf-accessibility.html Adobe Accessibility Checker] ===


Line 191: Line 139:
* [https://support.swarthmore.edu/a/solutions/articles/14000046898 Changing the global language of an Adobe PDF | Swarthmore ITS Solutions]
* [https://support.swarthmore.edu/a/solutions/articles/14000046898 Changing the global language of an Adobe PDF | Swarthmore ITS Solutions]


<span id="google-1"></span>
=== Google ===
=== Google ===


[https://bit.ly/GoogleAccessibilityChecker Install and run Grackle] for each program (Docs, Sheets, Slides, etc)
* [https://bit.ly/GoogleAccessibilityChecker Install and run Grackle] for each program (Docs, Sheets, Slides, etc.)


<span id="libreoffice"></span>
=== LibreOffice ===
=== LibreOffice ===


'''Tools''' '''→ Accessibility Check'''
* Go to '''Tools → Accessibility Check'''.


<span id="allyuse_microsofts_accessibility_checkersmicrosoft-office-how-to-use-accessibility-review-kb-article"></span>
=== [[Use Microsoft's Accessibility Checkers|Microsoft Office: How to use Accessibility Review KB article]] ===
=== [[ALLY:Use_Microsoft's_Accessibility_Checkers|Microsoft Office: How to use Accessibility Review KB article]] ===


'''Review''' '''→ Check Accessibility'''
* Go to '''Review → Check Accessibility'''.


<span id="moodle-1"></span>
=== '''Moodle''' ===
=== '''Moodle''' ===


<span id="atto-editor-1"></span>
==== [https://docs.moodle.org/402/en/Atto_editor#Accessibility_checker '''Atto Editor'''] ====
==== [https://docs.moodle.org/402/en/Atto_editor#Accessibility_checker '''Atto Editor'''] ====


# '''Expand''' the editor's menu by clicking the down arrow, which is the first button on the left-hand side and top row of the editor. A screen tip will indicate &quot;Show/hide advanced buttons.&quot;
# '''Expand '''the editor's menu by clicking the down arrow, which is the first button on the left-hand side and top row of the editor. A screen tip will indicate "Show/hide advanced buttons."
# '''Click on''' the first item in the sixth section, which looks like a stick figure of a person in a circle.
# '''Click on''' the first item in the sixth section, which looks like a stick figure of a person in a circle.


Line 218: Line 161:


Go to '''Tools → Accessibility Checker''' in the editor.
Go to '''Tools → Accessibility Checker''' in the editor.
</div>
</div>


{{ExpandEnd}}
<span id="captioning"></span>
== Captioning ==
== Captioning ==


{{ExpandStart
<div class="mw-collapsible mw-collapsed">
|title = Ensure all video has captions and transcripts; ensure all audio has transcripts
'''Ensure all videos have captions and transcripts. Ensure all audio has transcripts'''
|breakoutWidth = 1800
<div class="mw-collapsible-content">
}}
 
<span id="google-slides"></span>
=== [https://support.google.com/docs/answer/9109474?hl=en Google Slides] ===
=== [https://support.google.com/docs/answer/9109474?hl=en Google Slides] ===


<span id="microsoft-office-365-powerpoint"></span>
=== [https://support.microsoft.com/en-au/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f Microsoft Office 365 PowerPoint] ===
=== [https://support.microsoft.com/en-au/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f Microsoft Office 365 PowerPoint] ===


Please see our article on [[Confluence----1---Microsoft_Office_365|installing and accessing Microsoft Office 365]][[Category:Broken_page_link]] if you have questions about the program itself.
Please see our article on [[Microsoft Office 365|installing and accessing Microsoft Office 365]] if you have questions about the program itself.


<span id="confluence----1---auto_captioning_videos_in_panoptopanoptocategorybroken_page_link"></span>
=== [[Captioning Videos in Panopto|Panopto]] ===
=== [[Confluence----1---Auto_Captioning_Videos_in_Panopto|Panopto]][[Category:Broken_page_link]] ===


<span id="allyauto-captioning_video_in_youtubeyoutube"></span>
=== [[Auto-Captioning Video in YouTube|YouTube]] ===
=== [[ALLY:Auto-Captioning_Video_in_YouTube|YouTube]] ===


<span id="confluence----1---automated_captioning_in_zoomzoomcategorybroken_page_link"></span>
=== [[Automated Captioning in Zoom|Zoom]] ===
=== [[Confluence----1---Automated_Captioning_in_Zoom|Zoom]][[Category:Broken_page_link]] ===
</div>
 
</div>
{{ExpandEnd}}


<span id="setting-a-language"></span>
== Setting a Language ==
== Setting a Language ==
 
<div class="mw-collapsible mw-collapsed">
'''Setting your document or content language is an important indicator to all users'''
<div class="mw-collapsible-content">
Many programs in most operating systems (OS) follow the overall system settings for language. To view your system's settings:
Many programs in most operating systems (OS) follow the overall system settings for language. To view your system's settings:


* MacOS: [https://support.apple.com/guide/mac-help/change-the-system-language-mh26684/mac Change the language your Mac uses ]
* MacOS: [https://support.apple.com/guide/mac-help/change-the-system-language-mh26684/mac Change the language your Mac uses]
* Windows: [https://support.microsoft.com/en-us/windows/manage-the-input-and-display-language-settings-in-windows-12a10cb4-8626-9b77-0ccb-5013e0c7c7a2 Manage the input and display language settings in Windows]
* Windows: [https://support.microsoft.com/en-us/windows/manage-the-input-and-display-language-settings-in-windows-12a10cb4-8626-9b77-0ccb-5013e0c7c7a2 Manage the input and display language settings in Windows]
{{ExpandStart
|title = Setting your document or content language is an important indicator to all users
|breakoutWidth = 1800
}}
<span id="apple-pages"></span>
=== Apple Pages ===
=== Apple Pages ===


# Choose '''File''' from the menu at the top of your screen.
# Choose '''File''' from the menu at the top of your screen.
# Select '''Advanced'''.
# Select '''Advanced'''.
# Choose the '''Language &amp; Region'''.
# Choose the''' Language & Region'''.
# In the dialog box that appears, first choose '''Language'''
# In the dialog box that appears, first choose''' Language'''.
#* '''Important Note:''' According to Apple support page on [https://support.apple.com/guide/pages/format-a-document-for-another-language-tan2a7f8e5ce/mac#:~:text=Change%20a%20document's%20language%20and%20formatting&text=Choose%20File%20%3E%20Advanced%20%3E%20Language%20%26,a%20language%20and%20a%20region. <u>Change a document’s language and formatting</u>], changing the language of a document may reset the language and region of your computer. However, we have not experienced this. If you do discover this has happened, go to: 
## '''Important Note: '''According to the Apple support page on [https://support.apple.com/guide/pages/format-a-document-for-another-language-tan2a7f8e5ce/mac#:~:text=Change%20a%20document's%20language%20and%20formatting&text=Choose%20File%20%3E%20Advanced%20%3E%20Language%20%26,a%20language%20and%20a%20region. <u>Change a document’s language and formatting</u>], changing the language of a document may reset the language and region of your computer. However, we have not experienced this. If you do discover this has happened, go to:
#** System Settings, 
### System Settings,
#** Search for Language &amp; Region,
### Search for Language & Region,
#** Change to your preferred language, 
### Change to your preferred language,
#** and ensure it is set as the Primary.
### and ensure it is set as the Primary.
# Next, choose '''Region'''.
# Choose''' Region'''.
# Choose '''Okay'''.
# Choose''' Okay'''.


<span id="adobe-acrobat"></span>
=== Adobe Acrobat ===
=== Adobe Acrobat ===


# Navigate to [https://helpx.adobe.com/acrobat/using/create-verify-pdf-accessibility.html#fix_accessibility_issues '''Fix accessibility issues (Acrobat Pro)''']
# Navigate to [https://helpx.adobe.com/acrobat/using/create-verify-pdf-accessibility.html#fix_accessibility_issues '''Fix accessibility issues (Acrobat Pro)'''].
# Scroll down to '''Document Language''' or use '''Ctrl+f''' to find &quot;Document Language.&quot;
# Scroll down to '''Document Language '''or use '''Ctrl+F''' to find "Document Language."
# Follow the instructions to set document-wide language or the language of a part of a document, if it's different from the overall language of the document. 
# Follow the instructions to set document-wide language or the language of a part of a document, if it's different from the overall language of the document.


See also: [https://support.swarthmore.edu/a/solutions/articles/14000046898 Changing the global language of an Adobe PDF | Swarthmore ITS Solutions]
See also: [https://support.swarthmore.edu/a/solutions/articles/14000046898 Changing the global language of an Adobe PDF | Swarthmore ITS Solutions]


<span id="microsoft-office-add-an-editing-or-authoring-language-or-set-language-preferences-in-office"></span>
=== [https://support.microsoft.com/en-us/office/add-an-editing-or-authoring-language-or-set-language-preferences-in-office-663d9d94-ca99-4a0d-973e-7c4a6b8a827d Microsoft Office | Add an editing or authoring language or set language preferences in Office] ===
=== [https://support.microsoft.com/en-us/office/add-an-editing-or-authoring-language-or-set-language-preferences-in-office-663d9d94-ca99-4a0d-973e-7c4a6b8a827d Microsoft Office | Add an editing or authoring language or set language preferences in Office] ===


<span id="google-docs-translate-documents-or-write-in-a-different-language"></span>
=== [https://support.google.com/docs/answer/187189?hl=en Google Docs | Translate documents or write in a different language] ===
=== [https://support.google.com/docs/answer/187189?hl=en Google Docs | Translate documents or write in a different language] ===


<span id="html-1"></span>
=== HTML ===
=== HTML ===


* The World Wide Web Consortium's (W3C) [https://www.w3.org/International/questions/qa-html-language-declarations Declaring language in HTML article].
* The World Wide Web Consortium's (W3C) [https://www.w3.org/International/questions/qa-html-language-declarations Declaring language in HTML article].
* [https://www.w3schools.com/tags/ref_language_codes.asp W3Schools' Language Code Reference].
* [https://www.w3schools.com/tags/ref_language_codes.asp W3Schools' Language Code Reference].
</div>
</div>


{{ExpandEnd}}
<span id="additional-resources"></span>
== Additional Resources ==
== Additional Resources ==


* https://blogs.swarthmore.edu/its/2025/08/20/introducing-an-accessible-syllabus-template/
* [https://blogs.swarthmore.edu/its/2025/08/20/introducing-an-accessible-syllabus-template/ Styling in Word: Introducing an accessible syllabus template | Swarthmore ITS Blog]
* [https://webaim.org/blog/word-and-powerpoint-alt-text-roundup/ WebAIM article on Microsoft’s built-in alt text generator]
* [https://webaim.org/blog/word-and-powerpoint-alt-text-roundup/ WebAIM article on Microsoft’s built-in alt text generator]
* [https://www.swarthmore.edu/accessibility/general-course-material-guidelines General Course Material Guidelines for Faculty] from [https://www.swarthmore.edu/accessibility Accessibility@Swarthmore].
* [https://www.swarthmore.edu/accessibility/general-course-material-guidelines General Course Material Guidelines for Faculty] from [https://www.swarthmore.edu/accessibility Accessibility@Swarthmore].
* Google's [https://support.google.com/docs/answer/6199477?hl=en Make your document or presentation more accessible].
* Google's [https://support.google.com/docs/answer/6199477?hl=en Make your document or presentation more accessible].
* Our [[Confluence----1---Accessibility_Filescan|Accessibility File Scan]][[Category:Broken_page_link]] is a tool faculty, teaching and instructional staff, and anyone assisting in the preparation of course materials can utilize. These results are not currently viewable by students. This modal usually appears at the top right of every course page.
* Our [[Accessibility Filescan|Accessibility File Scan]] is a tool faculty, teaching and instructional staff, and anyone assisting in the preparation of course materials can utilize. These results are not currently viewable by students. This modal usually appears at the top right of every course page.
* [https://teachaccess.org/resources/creating-accessible-course-content/ Creating Accessible Course Content] from our partner, [https://teachaccess.org/ TeachAccess].
* [https://teachaccess.org/resources/creating-accessible-course-content/ Creating Accessible Course Content] from our partner [https://teachaccess.org/ TeachAccess].
* [https://webaim.org/blog/webaim-million-2022/ WebAIM Million Report] documents the accessibility of websites over time.
* [https://webaim.org/blog/webaim-million-2022/ WebAIM Million Report] documents the accessibility of websites over time.


[[Category:Accessibility]] [[Category:Google]] [[Category:Microsoft]] [[Category:Pdf]] [[Category:Captions]] [[Category:Panopto]] [[Category:Youtube]] [[Category:Zoom]]
{{AttachmentsSectionStart}}
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Screen_Shot_2022-01-10_at_12.55.18_PM.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Moodle_File_Scan.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Screen_Shot_2022-01-10_at_1.14.34_PM.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Moodle_File_Scan_Details.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Home_Ribbon.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_StylesPane.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_TextToFormatHighlighted.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Heading1Selected.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Heading2Highlighted.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Heading2Selected.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Heading3Selected.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_RightClicktoFontMenu.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_FontDialogBox.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Font_Select1Heading2.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_RightClick_StylesPane.png]]
* [[Media:ALLY_Fast_Five_Essentials_to_Preparing_Materials-Word_Example_Doc.png]]
{{AttachmentsSectionEnd}}


<!-- From bodyContent 20383260.mraw -->
[[Category:Accessibility]]


<!-- Imported from Confluence page id=20382112 (https://swatkb.atlassian.net/wiki/spaces/ALLY/pages/20382112/Fast+Five+Essentials+to+Preparing+Materials) -->[[Category:Google Workspace]]

Latest revision as of 22:20, 28 July 2026

Swarthmore employees and students can take advantage of these tools in order to create materials that all can use to work and learn with confidence.

In-program Styles

Use in-program styles to create structure

Using appropriate headings in the appropriate order in your current program is necessary. They add structure and create consistency in documents and allow screen readers to easily—audibly—scan the information. Additionally, authors can easily create such things as a Table of Contents or view an Outline.

Apple

Google

HTML

In HTML, titles should exist within the <title> tag. There should only be one, and it should also be somehow related—and maybe even exactly the same—as the <h1> Use headings to establish structure.

Best Practices: Webpage Creation

LaTeX

In LaTeX, title is again metadata. Insert the title in the preamble metadata: \title{_}.

Styles that are important to structure in a LaTeX file are:

  • Insert sections in document body: \section{_}, \subsection{_}, etc.
  • Numbered lists in use: \enumerate{_} \item \item ... \end{enumerate}
  • Bulleted list use: \itemize{_} \item \item ... \end{itemize}

See also:

Markdown

In Markdown, your title exists after a singular hashtag, # Title. Hashtags give markdown structure. The relationship between Markdown and HTML shows us that <h1> and <title> are often the similar or the same.

Microsoft

Moodle

Atto Editor

TinyMCE Editor

Screen Reader Demo With Headings [YouTube]

Convey Meaning with Words

How to use words to convey meaning

Links

When providing a link somewhere within your text, be sure to provide context. Screen readers provide users the opportunity to scroll through links, so links such as "click here" and "more" do not make sense to screen readers. You can see examples below:

Color

Sometimes the text needs to stand out. Ask a question as to how one might do that. Color is not read aloud, so consider also calling attention to important text with words. For instance:

  • Important: Paper due on April 15th. All late papers will be deducted one grade per day late.
  • Note: All applicants must sign on line 11 and line 15 in order to have their pay direct deposited.
  • Urgent: Pay attention to all directions before handing in this form.

When using color, always consider the contrast between the background and the text. Use WebAIM's Contrast Checker or Lea Verou's Contrast Ratio Checker to ensure all users who have sight can see the information.

Alt Text, Captions, Image Descriptions, etc.

When someone is accessing material with a screen reader, they may not see an image. They will not know the content of an image unless there is some sort of descriptive text in the form of alternative text (commonly referred to as "alt text"), a caption, an image description, or other form of text that their screen reader has access to. Providing this is necessary for all users to understand the meaning of the material and why an image is being included.

A best practice is to include a description somewhere in the text so that everyone can see it. This can be very difficult to do. Below are a few resources we have found to be useful:

"This project reframes alt text as a type of poetry and creates opportunities to practice writing it."

In-program Accessibility Checkers

Use in-program accessibility checkers to find and fix

Adobe Accessibility Checker

See also:

Google

LibreOffice

  • Go to Tools → Accessibility Check.

Microsoft Office: How to use Accessibility Review KB article

  • Go to Review → Check Accessibility.

Moodle

Atto Editor

  1. Expand the editor's menu by clicking the down arrow, which is the first button on the left-hand side and top row of the editor. A screen tip will indicate "Show/hide advanced buttons."
  2. Click on the first item in the sixth section, which looks like a stick figure of a person in a circle.

TinyMCE Editor

Go to Tools → Accessibility Checker in the editor.

Captioning

Ensure all videos have captions and transcripts. Ensure all audio has transcripts

Google Slides

Microsoft Office 365 PowerPoint

Please see our article on installing and accessing Microsoft Office 365 if you have questions about the program itself.

Panopto

YouTube

Zoom

Setting a Language

Setting your document or content language is an important indicator to all users

Many programs in most operating systems (OS) follow the overall system settings for language. To view your system's settings:

Apple Pages

  1. Choose File from the menu at the top of your screen.
  2. Select Advanced.
  3. Choose the Language & Region.
  4. In the dialog box that appears, first choose Language.
    1. Important Note: According to the Apple support page on Change a document’s language and formatting, changing the language of a document may reset the language and region of your computer. However, we have not experienced this. If you do discover this has happened, go to:
      1. System Settings,
      2. Search for Language & Region,
      3. Change to your preferred language,
      4. and ensure it is set as the Primary.
  5. Choose Region.
  6. Choose Okay.

Adobe Acrobat

  1. Navigate to Fix accessibility issues (Acrobat Pro).
  2. Scroll down to Document Language or use Ctrl+F to find "Document Language."
  3. Follow the instructions to set document-wide language or the language of a part of a document, if it's different from the overall language of the document.

See also: Changing the global language of an Adobe PDF | Swarthmore ITS Solutions

Microsoft Office | Add an editing or authoring language or set language preferences in Office

Google Docs | Translate documents or write in a different language

HTML

Additional Resources

Retrieved from "https://kb.swarthmore.edu/index.php?title=%22Fast_Five%22_Essentials_to_Preparing_Materials&oldid=3785"