Restricting access to Swarthmore only: Difference between revisions
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== Documents == | == Documents == | ||
# Open the doc in [https://drive.google.com/drive/my-drive Google Drive]. | # Open the doc in [https://drive.google.com/drive/my-drive Google Drive]. | ||
# Click the blue "Share" button in the upper-righthand corner of the page. | # Click the blue "Share" button in the upper-righthand corner of the page. | ||
# From there, find “General Access” in the lower-lefthand corner and select the downward arrow. | # From there, find “General Access” in the lower-lefthand corner and select the downward arrow.[[File:Screenshot 2024-08-19 at 1.47.25 PM.png|507px|alt=A screenshot of the Sharing window in Google Docs, with a red arrow pointing at the dropdown button under ''General Access'']] | ||
[[File:Screenshot 2024-08-19 at 1.47.25 PM.png|507px|alt=A screenshot of the Sharing window in Google Docs, with a red arrow pointing at the dropdown button under ''General Access'']] | |||
# Within the resulting dropdown window, you should see multiple options for access status. | # Within the resulting dropdown window, you should see multiple options for access status. | ||
# To limit access to Swarthmore users only, choose "Swarthmore.edu". When the link is clicked on from the web page it will prompt the user to log in using their Swarthmore credentials. | # To limit access to Swarthmore users only, choose "Swarthmore.edu". When the link is clicked on from the web page it will prompt the user to log in using their Swarthmore credentials. [[File:Screenshot 2024-08-19 at 1.51.32 PM.png|581px|alt=A screenshot of the access dropdown menu in the ''Sharing'' window, with the ''Swarthmore.edu'' option highlighted]] | ||
[[File:Screenshot 2024-08-19 at 1.51.32 PM.png|581px|alt=A screenshot of the access dropdown menu in the ''Sharing'' window, with the ''Swarthmore.edu'' option highlighted]] | |||
# Choose “Copy link” to add it to your clipboard. Then, click "Done" to save your changes. | # Choose “Copy link” to add it to your clipboard. Then, click "Done" to save your changes. | ||
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* Open your form and select “Settings” from the menu above your title. | * Open your form and select “Settings” from the menu above your title. | ||
* Make sure "Restrict to users in Swarthmore.edu…" is checked | * Make sure "Restrict to users in Swarthmore.edu…" is checked [[File:Screenshot 2024-08-19 at 1.57.35 PM.png|764px|alt=Screenshot of the ''Settings'' page for a Google form. Highlighted in red is the option ''Restrict to users in Swarthmore.edu and its trusted organizations''. ]] | ||
[[File:Screenshot 2024-08-19 at 1.57.35 PM.png|764px|alt=Screenshot of the ''Settings'' page for a Google form. Highlighted in red is the option ''Restrict to users in Swarthmore.edu and its trusted organizations''. | |||
[[Category:Google Drive]] | |||
Latest revision as of 21:15, 22 July 2026
Documents
- Open the doc in Google Drive.
- Click the blue "Share" button in the upper-righthand corner of the page.
- From there, find “General Access” in the lower-lefthand corner and select the downward arrow.
- Within the resulting dropdown window, you should see multiple options for access status.
- To limit access to Swarthmore users only, choose "Swarthmore.edu". When the link is clicked on from the web page it will prompt the user to log in using their Swarthmore credentials.
- Choose “Copy link” to add it to your clipboard. Then, click "Done" to save your changes.
Forms
To restrict forms to Swarthmore only:
- Open your form and select “Settings” from the menu above your title.
- Make sure "Restrict to users in Swarthmore.edu…" is checked
