Swarthmore network accounts for the graduating class are deleted around June 30th every year (one month from commencement).

What do I need to do prior to June 30th?

Back up files stored on Swarthmore servers:

Saving files from Google Drive

If you have documents that need to remain with a department or student group after your leave, copy or move them to your departmental or organization folder in Google Drive. These files will be available to your colleagues even after your Swarthmore account is deleted.

If you are migrating from Swarthmore to a personal Google account, transferring your Google Docs is easy. Just select all the documents you want to migrate, go to the Share menu, and grant your personal Google account Edit access to the files.

Next, log into your personal Google account. The files you just shared should appear under "Shared with Me". Select all the documents, right-click (or control-click)on them and choose Make A Copy. This will copy the files permanently to your other Google account.

(Alternate Method) Select all the documents you want to transfer, go to the More Actions drop down, and click on Download. This will compress all the documents into a zip file and download it to your hard drive. Afterward, you can go to your external Google account and hit the New > Folder Upload button in the top left corner, and re-upload all the documents you just downloaded.

Migrating your Email:

Archiving your Gmail Inbox

There are two ways to back up your existing Swarthmore email. You can download it to local mailboxes on your computer using a mail client (we recommend Thunderbird, but any local client will work), or you can import your Inbox into an personal Gmail account using Mail Fetcher.   Mail Fetcher only imports your Inbox label.  If you want more than your Inbox, like Sent mail, you will need to move the contents of your other labels into your Inbox).

To set up Thunderbird and archive your mail to your personal computer:

Download and install Thunderbird

  1. In Thunderbird, open Tools-->Account Settings from the pull-down menu.
  2. Click Add Mail Account from Account Actions.
  3. Enter Your Name, your Swarthmore Email Address, and your password, click Next or Continue.
  4. Choose the radial button for POP3 (keep mail on your computer).
  5. Select the Manual Config button.
  6. Under Incoming: Make sure POP3 is selected.
  7. Choose Create Account. Your Swarthmore mail will download to the local hard drive.

Exporting emails to another Gmail account

Before you begin, change the "Allow Less Secure Apps" setting on your Swarthmore Gmail.  Instructions to change that setting are here:  Allowing Less Secure Apps in Gmail 

  1. Open the Gmail account you want to import to.
  2. At the top right, click the gear  [Settings] .
  3. Select Settings.
  4. Select the Accounts and Import tab.
  5. In the "Check mail from other accounts" section, click Add a mail account.
  6. Enter your full Swarthmore email address, then click Next.
  7. Click Next again to "Import emails from my other account (POP3)"
  8. Make sure your whole @swarthmore.edu address is listed under Username.  Enter your Swarthmore password.  Change the POP Server pull-down to pop.gmail.com, Port 995

    Now you have a few options to choose from. Here are our recommended settings:

    • Leave a copy of retrieved messages on the server - Leave unchecked. This setting is controlled in the POP settings of your other account.
    • Always use a secure connection (SSL) when retrieving mail - Keep checked.
    • Label incoming messages - Check the box if you’d like to easily see which emails in your inbox came from this account. Recommended.
    • Archive incoming messages - Leave unchecked. Only check if you don’t want to mix the imported messages from the other account with your inbox.


  9. Click Add Account.   You can skip the "send mail as swarthmore.edu" step because your account will be going away shortly.  

If you get an error message while getting set up, click the Show error details link to find out more about what’s not working. 

Gmail will check your other account for new emails periodically.  It may take a few days to import all of your Swarthmore mail.    You can see when the other account was last checked from the "Accounts and Import" tab.

To export contacts from your Swarthmore Gmail

To transfer contacts between Google Accounts, use the Google CSV format. This is the recommended way to back up your Google Contacts.

To import contacts to your external Gmail account

What else do I need to think about after leaving campus?

SafeConnect (Mac and Windows):

The program needed to register on the campus network can be removed after graduation.