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During the add/drop period, students frequently need to access a course without being officially enrolled.  There are a variety of ways to accomplish this.  The list below is arranged roughly simplest to most complex.  The simplest ways are best for smaller courses or courses without assignments that need to be completed electrically.  

Thanks for Jen Moore in History for her contributions to this documentation.

Turn on guest access

You can turn on guest access and let anyone access your course.  For most courses, it is appropriate to put a guest password in place due to copyright issues.  If you do not specify a password, anyone on the Internet can access your course.  You can write the password on the board for any student shopping your class.  To enable guest access, see "Making a course available to guests" on How do I make my course available to students or guests?

This method is simple, but won't work if you need students to upload an assignment or participate in activities such as discussion boards because the student won't have an actual enrollment in the class.  

Students can find your class by logging in to Moodle, clicking on the "Browse all courses" link on their home page and navigating through the course categories.  


Because TriCo students do not have access to Swarthmore's Moodle site unless they are officially enrolled in a Swarthmore course, using Guest Access is the only way to provide Haverford and Bryn Mawr students with access to a course they are not enrolled in.


Manually enroll the student

If you have only a handful of students that need to access your course and you know their names, you can just add them to your course manually.  See How do I add or remove enrollments? for instructions.  This can get time consuming if you have a lot of students or don't remember all their names.   In addition, if the student doesn't actually register for the class you will probably need to remember to remove the enrollment some time in the future.  See the next option for a handy way to automatically remove the enrollment.

Manually enroll the student with a limited duration

This is just like doing a manually enrollment, but you can specify a duration of the enrollment so that the student is automatically dropped after 2 weeks.  See "Limited Duration Enrollments" under How do I add or remove enrollments?

Self Enrollment

Moodle allows students to be able to enroll themselves in the course.  This allows you to open your course up to any interested students in the TriCo but not open it to guests or have to manually enroll students.  


Self-enrollment happens only in Moodle and does not mean the student is officially enrolled in Banner. The student still needs to submit their forms to the Registrar's Office to be officially enrolled in the course

Click on Gear Icon (top right of page)   More  Users tab Enrollment Method.  At the bottom of the page, select Add Method → Self Enrollment.  In the resulting page,

  • Type a name like "Self enrolled Students"
  • Click Allow New Enrollments → Yes.
  • Use an the enrollment key if desired (this is a simple password).  You'll need to write this on the board in class if you want to limit self-enrollment to students that show up to class.
  • Select your "Enrollment duration." Typically this is set to  2 weeks.  It is important to note that this duration is from WHEN THE USER ENROLLS THEMSELVES. Not from today. So at the end, you may want to go back and remove this access once add/drop is over.  If preferred, you can enable and select your START DATE and END DATE.
  • Click "Add"

Students can find your class by logging in to Moodle, clicking on the "Browse all courses" link on their home page and navigating through the course categories.  



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