Instructions for saving your Swarthmore G Suite data when leaving the college.
If you have documents that need to be shared with your department after your leave, copy or move them to your departmental folder in Google Drive. These files will be available to your colleagues even after your Swarthmore account is deleted.
If you're migrating from Swarthmore to a personal Google account, transferring your Google Docs is easy. Just select all the documents you want to migrate, go to the Share menu, and grant your personal Google account Edit access to the files.
Next, log into your personal Google account. The files you just shared should appear under "Shared with Me". Select all the documents, right-click (or control-click) on them and choose Make a Copy. This will copy the files permanently to your other Google account and make you the owner of the copy.
Select all the documents you want to transfer, go to the More Actions drop down, and click on Download. This will compress all the documents into a zip file and download it to your hard drive. Afterward, you can go to your external Google account and hit the New > Folder Upload button in the top left corner, and re-upload all the documents you just downloaded.
Any documents for which you are a collaborator but not the owner will not transfer correctly with either of these methods; you'll need to contact the owner of those documents and tell them to re-share them with your new account.
Saving a Google Calendar
To migrate your main calendar, go into your Google Calendar settings and click on the Calendars tab. You'll see an option to Export Calendars to your hard drive in iCal format. Export them to your drive and unzip them if necessary.
Next, go to your external Google account (it's easiest to have each account logged into Google in a separate browser), go to Settings > Calendar Settings > Calendars and create a new one. Name it whatever you like, click Create Calendar, and then hit the import button at the bottom of the page. Choose the .ical file corresponding to your main calendar and upload it, choosing the empty Google Calendar you just created as its destination. You'll see that it shows up in calendar view.
You can export all the mail from your Swarthmore account to another Gmail account.
This step will require changing the "Allow Less Secure Apps" setting in Gmail. Instructions to change that setting are here: Allowing Less Secure Apps in Gmail
Before you begin, change the "Allow Less Secure Apps" setting on your Swarthmore Gmail. Instructions to change that setting are here: Allowing Less Secure Apps in Gmail
Make sure your whole @swarthmore.edu address is listed under Username. Enter your Swarthmore password. Change the POP Server pull-down to pop.gmail.com, Port 995
Now you have a few options to choose from. Here are our recommended settings:
If you get an error message while getting set up, click the Show error details link to find out more about what’s not working.
Gmail will check your other account for new emails periodically. It may take a few days to import all of your Swarthmore mail. You can see when the other account was last checked from the "Accounts and Import" tab.
To transfer contacts between Google Accounts, use the Google CSV format. This is the recommended way to back up your Google Contacts.