The Office Hours Scheduler system allows anyone with a Swarthmore account to create a calendar, set up blocks of time, and allow users to sign up appointments within each block. It is handy for advising, everyday office hours, or even scheduling interview sessions. It can also be used as a group calendar.
The Office Hour Scheduler is at www.swarthmore.edu/officehours.
Anyone with a Swarthmore account can log into the scheduler uisng their Swarthmore username and password. The system uses our single sign on process, so if you are signed into another Swarthmore service such as SwatMail, Moodle, or SwatFiles, you won't need to enter your credentials again.
Contact ITS (email@example.com) for more information and help.
It is handy to include a link to your office hours scheduler in your Moodle courses. To set this up, go to the Calendar Setup and copy the Direct URL for Calendar: link in the grey box where it says Advertise this URL to Appointment makers: Go to your Moodle course an add a new Resource → URL. Give your link a name (e.g. Office Hour Scheduler) and paste the URL from the Office Hours program into the URL box in Moodle.
It is possible to sync your office hours scheduler with your Google Calendar, or the calendaring program on your phone. To set this up, go to the Calendar Setup and copy the Subscription URL (for Owners and Managers). Add a new remote calendar in your main calendaring program and use the URL you copied as the source.
The Office Hours calendar will now show up in your calendar list. It may take a few minutes for your appointments to load. You can edit calendar settings (under Other Calendars) to change the name and notification preferences for the Office Hours Scheduler calendar.
The calendar will show the blocks of time in the Office Hours Scheduler as well as any individual appointments.
The Office Hours Scheduler (WASE) can sync appointments and blocks into your Google or other calendar. To have WASE do this:
The most common source of problems are students using the Guest login instead of using their Swarthmore log in. If someone from the Swarthmore community can't make an appointment with you, check to make sure they are clicking the main "Log In" button and not using the "Guest Log in".