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  • Leaving Swarthmore: Saving your Files, Calendar, and Email

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Instructions for saving your Swarthmore GSuite data G Suite data when leaving the college.  


  1. Open the Gmail account you want to import to.
  2. At the top right, click the gear  [Settings] .
  3. Select Settings.
  4. Select the Accounts and Import tab.
  5. In the "Check mail from other accounts" section, click Add a mail account.
  6. Enter your full Swarthmore email address, then click Next.
  7. Click Next again to "Import emails from my other account (POP3)"
  8. Make sure your whole address is listed under Username.  Enter your Swarthmore password.  Change the POP Server pull-down to, Port 995


    Now you have a few options to choose from. Here are our recommended settings:

    • Leave a copy of retrieved messages on the server - Leave unchecked. This setting is controlled in the POP settings of your other account.
    • Always use a secure connection (SSL) when retrieving mail - Keep checked.
    • Label incoming messages - Check the box if you’d like to easily see which emails in your inbox came from this account. Recommended.
    • Archive incoming messages - Leave unchecked. Only check if you don’t want to mix the imported messages from the other account with your inbox.


  9. Click Add Account.   You can skip the "send mail as" step because your account will be going away shortly.