Using Word's Style Gallery to Create Structure in Your Document

Add both structure and consistency using appropriate headings in the appropriate order in Word. Utilizing the in-program styles, screen readers can easily scan the information, and it provides a visual style to the document. Additionally, authors can easily create such things as a Table of Contents or view an Outline.

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Screen Reader Demo With Headings [YouTube]

Step-by-step guide to Headings in Word using the File menu

Navigate to the Home menu...
...to find the Styles Gallery.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word StylesGallery.png

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Select the text to format.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word TextToFormatHighlighted.png
Because this is the "Title," select Heading 1.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word Heading1Selected.png
Continue through the document using subsequent headings in order, i.e. Heading 2, Heading 3, Heading 4.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word Heading2Highlighted.png

File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word Heading3Selected.png
Utilize any of the familiar formatting options, such as the Font menu and the Paragraph menu, to build the desired formatting into these headings, including line and paragraph spacing or first-line indents. Only select one version of each heading to format it; that is, don't bother formatting multiple places in the document to the desired look for Heading 2 or Heading 3.

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Select the Heading 2 text that has been formatted in step 6.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word Heading2Highlighted.png
Click on Home and navigate to the Styles Gallery. Right-click or control-click on Heading 2.
File:ALLY Using Word's Style Gallery to Create Structure in Your Document-Word RightClick StylesPane.png
Select Update Heading 2 to Match Selection and be amazed.
Do this for all subsequent headings.
Here's a snapshot of the document, with indicators for each section and subsection.

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Step-by-step guide to Headings in Word using keyboard shortcuts

Type the text you want into a Word document.
Select a sentence/phrase that you want to become a heading.
Press Alt+H, then L,
and then select the heading you want, such as the Heading 1 button.

Common Pitfalls

Manually entering space between paragraphs. Build these spaces into each style.
Indented lines for visual appeal. Making a document look a certain way does not have to come at the price of making it inaccessible. Ask questions such as why the indent is needed? To make a list stand out? If so, use the Style Gallery to choose a bulleted or numbered list if it is a list of some kind.
Utilizing bold or italicized text to create meaning or make something stand out. Use your words to make something stand out. Ask questions such as why the bolded or italicized text is needed? What is being conveyed? Can it also be conveyed with words? If what one is trying to accomplish with bolded text is to grab attention, it is also useful to put words like "Important:" or "Note:" or "Attention:" in front so that someone who is using a screen reader does have the same audible cue as a reader with sight would.