Adding or removing enrollments

Moodle automatically synchronizes course enrollments from Banner. To see a list of students in the class, click on the Participants link at the top of the course. You can also manually add people to your course.

1 Enrolling Users
- 1.1 Limited duration enrollments
- 1.2 Adding users to groups in bulk
  - 1.2.1 Sample CSV Import File
2 Removing Users
3 Modifying Users and Changing Roles
4 Types of Roles
5 Additional Notes

Enrolling Users

To enroll a a person in your course:

Go to your Moodle course
Click on Participants (top of the course) → Enroll Users
Search for a user by first name, last name, or email.
Click on the name you want to enroll. You can add more than one person at once, by searching for additional names.
Select the Role for the users you are adding (all selected users will get the same role). See the list of roles below
Click on the Enroll users button add a new user(s) to your course.

Limited duration enrollments

If you want to enroll someone shopping your course but have them automatically removed if they don't register for your course, use the enrollment duration setting when enrolling a user. After you click on the Enroll users button to open the Enroll Users pop-up window, click on Show more ... link and set the duration of the enrollment for 2 weeks (or whatever value you would like).

If the student never officially enrolls in the course, they will be dropped after the enrollment duration expires.

If the student registers for the course, they will be added via Banner and will remain enrolled after the enrollment duration expires.

Adding users to groups in bulk

You can import a CSV file with a list of users, and their groups, to Moodle to assign course participants to a group upon import. This can be handy when creating many sets of groups within a course.

To do this:

Go to your Moodle course
Click on Participants → Bulk Enrollments
Import your CSV

Sample CSV Import File

email,group
"aweed1@swarthmore.edu","Group A"
"aruethe2@swarthmore.edu","Group A"
"aturner2@swarthmore.edu","Group A"
"dwillen1@swarthmore.edu","Group D"
"jword1@swarthmore.edu","Group J"
"aweed1@swarthmore.edu","Group B"

Configure the options in Mappings and Other Settings
Click Enroll them to my course

After clicking Enroll them to my course, the plugin will redirect you back to the Bulk Enrollments page. Click on Participants to ensure the import went through.

If a user has multiple rows in the CSV import, the row closest to the end will become the source of truth for that user.

Removing Users

If you would like to remove a user from the course, click the Participants link at the top of the course, then click on the trash can icon on the far right of a user record.

Modifying Users and Changing Roles

If you need to add or change the role of a manually-added user, go to Participants link at the top of the course, find the user you want to modify, and click on the pencil icon in the Roles column. From here you can add a new role by clicking on the triangle to expand the list of roles, selecting a role, and clicking in the disk icon to save the change. For example, if you didn't initially give a user a role when you enrolled them in the course, you could add the "student" role. To remove a role, click the pencil to edit roles, then the X next to the name of the role.

Instructors have full control over manually enrolled users (Student role), but cannot modify enrollments made via Banner (Registered Student role). To remove a student enrolled through Banner, the Registrar's Office must un-enroll the student from the course.

Types of Roles

Students automatically added from Banner are set to the Registered Student role
Manually added students should have the Student role
Teacher is the role for the main instructor(s) of the course
Teaching Assistant can do everything a Teacher can, except remove the teacher
Course Builder can edit the course materials but not see grades
Grader can enter and modify grades but not edit course materials
Auditor has the same permissions as a student, but does not have a gradebook entry so can't participate in graded activities.

Additional Notes

You cannot remove students enrolled via Banner (Registered Student). The student must be removed via the Registrar's Office.
If you manually add a student and they are later added from Banner, you don't have to remove their manual enrollment. It is okay to be both a "Student" and "Registered Student"