User Contact Information and Profiles

Overview

Aside from a few pieces of supplemental data (Directory Listing Image, Office Hours, Related Links, Additional Information), contact information is primarily maintained in MySwarthmore → Main Menu → Directory Information. Please see the full documentation for editing contact information in MySwarthmore.

This data is displayed in various locations within Drupal, notably:

• Swarthmore Directory
• Faculty/staff directory listings within departmental sites (ex: President's Staff)
• User profiles (optional)

User Profiles are optional stand-alone pages that allow faculty and staff to include in-depth information about themselves and/or their work. In addition to incorporating the contact information managed in MySwarthmore, profiles provide a body copy field that can be used to display long form text.

Getting Started

1. Make sure you've logged in to Drupal.
2. Locate and click on your username in the upper-right corner of the screen (black toolbar). You will be redirected to your profile page.
3. To begin making changes, click the Edit tab.

4. The edit window will appear on the screen along with the tabs for User Information, Profile Page, and System Information (pictured below).

Updating Supplemental Contact Information

In addition to the contact information managed in MySwarthmore, several supplemental fields are still managed in Drupal, including Directory Listing Image, Office Hours, Related Links, Additional Information. The following steps describe this process:

1. Expand the User Information tab

2. Upload a preferred Directory Listing Image / headshot (optimal dimensions: width of 372px by a height of 414px)

3. Optionally, check the box to Display Directory Image

4. Add optional Office Hours

5. Alter or add additional Related Links

   1. For links to an existing webpage:
      
      1. Add the text, which you'd like used to present the link on your profile, to the Link text field
      2. Add a valid web address to the URL field
   2. For links to documents:
      1. Click the blue Link to a document button
      2. A file browser pop-up will appear
      3. Click the upload button in the upper-left of the pop-up
      4. Select the file that you'd like to upload and click open, then upload
      5. Click the Insert file button from the upper-right of the pop-up
      6. Add the text, which you'd like used to present the link on your profile, to the Link text field

6. Add any Additional Information not captured in the previous fields

My Profile

Faculty and staff have the option of creating a profile page on the College site. The following information can be included:

• Alternate photo to be displayed
• A free form text field for additional information (ex: cv, biography, etc.) 

Make a Profile Public

User Profiles are hidden by default. If you've made changes to your profile and want them to be shared publicly, you'll need to do the following:

1. Navigate to the Profile Page tab towards the top of the edit window
2. Check the Make Profile Public option
3. Upload a preferred Profile Image / headshot (optimal dimensions: width of 400px by a height of 448px).
4. Add Profile Body copy if any is required.
5. Click the green Save button at the bottom of the screen

Updating the Profiles of Others

Although every Swarthmore College faculty and staff member can update their own profile, some departments may identify an individual responsible for maintaining the entire site, including the profiles of each faculty and staff member. For instructions see Editing the Profiles & Contact Information of Others.